Organisers of APHS 2020 Go Virtual Congress & Personal Data and Privacy Policy
Asia Pacific Hernia Society (APHS) aim to comply with the requirements of the Personal Data Protection Act 2012 (“PDPA”) and respect your choices in respect of your personal data.
The main purposes for which your personal data is collected, used or disclosed by APHS and its partners in Singapore include providing you with our programme and courses, processing payments, addressing questions and feedback, as well as where permitted under law, sending you marketing and advertisements on the Society’s programmes and courses, and personalized content and advertising based on your preferences or demographics.
Therefore, a Privacy Policy has been developed to guides you on how we and our appointed service providers collect, process, uses, disclose, transfer and store your Personal data. Kindly study this Policy and understand your rights on the matter.
- This is a APHS 2020 Go Virtual Congress website.
- We may use "cookies", where a small data file is sent to your browser to store and track information about you when you enter our websites. The cookie is used to track information such as the number of users and their frequency of use, profiles of users and their preferred sites. While this cookie can tell us when you enter our sites and which pages you visit, it cannot read data off your hard disk.
- You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Collection and Use of Personal Data
Your Personal data is information that relates directly or indirectly to you, who is identified or identifiable from that information or from that and other information. This information should be given by you or your appointed staff.
During the course, you may be requested to furnish your Personal data from time to time. We and our third-party service providers may share the Personal data with each other and use it consistent with this Privacy Policy.
Personal Data that Organisers of APHS 2020 Go Virtual Congress may collect
The information required would include the followings:
- Name:
- Professional Status:
- Postal address:
- Telephone number:
- Mobile number:
- Email address:
The list of personal data stated above is not exhaustive and may include other personal data depending on the nature of requirements.
How Organisers of APHS 2020 Go Virtual Congress uses your Personal Data
Your personal data that we collect allows us to process the necessary information in relation to the relevant matter.
Your personal data that we collect allows us to keep you posted on the congress latest announcements and upcoming events. It also helps us to improve on congress programme and services. If you do not wish to be on our mailing list, please let us know in writing. For your convenience, we may also display to your data you had supplied us. This will speed up the transaction and save you the trouble of repeating previous submissions. Should the data be out-of-date, please supply us the latest data.
We may share necessary data with our appointed service providers that provide services such as send important notices, emails, about upcoming congresses, seminars, workshops, events updates, assessing your interest in our services, conducting satisfaction surveys and changes to our terms, conditions, and policies so as to serve you in the most efficient and effective way unless such sharing is prohibited by law. As such information may be crucial to you thus, we would like to advise you not to opt out of receiving such communications.
We may also use your personal data for internal purposes such as auditing, data analysis, and research to improve our services and customer communications. We will NOT share your personal data with non-appointed service providers, except where such service providers have been authorised to carry out specific services by us.
Protection of Personal Data
We will take the necessary precautions, both administrative and technical to safeguard your Personal data against loss, theft, misuse and unauthorized access, disclosure, usage, alternation or destruction. To safeguard your personal data, all electronic storage and transmission of personal data is secured with appropriate security technologies.
Retention of Personal data and Access
We shall endeavour to make it easy for you to keep your information accurate, complete and up to date. We will retain your personal data for the period necessary to fulfil the many different purposes outlined in this Privacy Policy unless a longer retention period is permitted or required by law.
You can help ensure that your contact information and preferences are accurate, complete, and up to date by contacting our service provider at Tel: 65 6379 5259 or email address:
ace@acedaytons-direct.com. For other personal information, we make good faith efforts to provide you with access so you can request that we correct the data if it is inaccurate or delete the data if you do not wish for us to retain it by law or for legitimate business purposes.
We may decline to process requests that are unreasonably repetitive, require disproportionate technical effort, jeopardize the privacy of others, are extremely impractical, or for which access is not otherwise required by local law.
We reserved the right to update and amend this policy from time to time. Any material changes will be posted on our website with the updated Privacy Policy.
Society - Asia Pacific Hernia Society (APHS)
1. Data protection principles
The APHS is committed to processing data in accordance with its responsibilities under the GDPR.
Article 5 of the GDPR requires that personal data shall be:
- processed lawfully, fairly and in a transparent manner in relation to individuals;
- collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
- adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
- accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
- kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
- processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
2. General provisions
- This policy applies to all personal data processed by the APHS.
- The Responsible Person shall take responsibility for the APHS’s ongoing compliance with this policy.
- This policy shall be reviewed at least annually.
3. Lawful, fair and transparent processing
- To ensure its processing of data is lawful, fair and transparent, the APHS shall maintain a Register of Systems.
- The Register of Systems shall be reviewed at least annually.
- Individuals have the right to access their personal data and any such requests made to the APHS shall be dealt with in a timely manner.
4. Lawful purposes
- All data processed by the APHS must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests (see ICO guidance for more information).
- The APHS shall note the appropriate lawful basis in the Register of Systems.
- Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.
- Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the APHS’s systems.
5. Data minimisation
- The APHS shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
6. Accuracy
- The APHS shall take reasonable steps to ensure personal data is accurate.
- Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.
7. Archiving / removal
- To ensure that personal data is kept for no longer than necessary, the APHS shall put in place an archiving policy for each area in which personal data is processed and review this process annually.
- The archiving policy shall consider what data should/must be retained, for how long, and why.
8. Security
- The APHS shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
- Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.
- When personal data is deleted this should be done safely such that the data is irrecoverable.
- Appropriate back-up and disaster recovery solutions shall be in place.
9. Breach
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the APHS shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO ( more information on the ICO website)
COOKIE POLICY
Last updated 12 August 2020
INTRODUCTION
MICEair (“we” or “us” or “our”) may use cookies, web beacons, tracking pixels, and other tracking technologies when you visit our website miceair.com, including any other media form, media channel, mobile website, or mobile application related or connected thereto (collectively, the “Site”) to help customize the Site and improve your experience.
We reserve the right to make changes to this Cookie Policy at any time and for any reason. We will alert you about any changes by updating the “Last Updated” date of this Cookie Policy. Any changes or modifications will be effective immediately upon posting the updated Cookie Policy on the Site, and you waive the right to receive specific notice of each such change or modification.
You are encouraged to periodically review this Cookie Policy to stay informed of updates. You will be deemed to have been made aware of, will be subject to, and will be deemed to have accepted the changes in any revised Cookie Policy by your continued use of the Site after the date such revised Cookie Policy is posted.
USE OF COOKIES
A “cookie” is a string of information which assigns you a unique identifier that we store on your computer. Your browser then provides that unique identifier to use each time you submit a query to the Site. We use cookies on the Site to, among other things, keep track of services you have used, record registration information, record your user preferences, keep you logged into the Site, facilitate purchase procedures, and track the pages you visit. Cookies help us understand how the Site is being used and improve your user experience.
TYPES OF COOKIES
The following types of cookies may be used when you visit the Site:
ADVERTISING COOKIES
Advertising cookies are placed on your computer by advertisers and ad servers in order to display advertisements that are most likely to be of interest to you. These cookies allow advertisers and ad servers to gather information about your visits to the Site and other websites, alternate the ads sent to a specific computer, and track how often an ad has been viewed and by whom. These cookies are linked to a computer and do not gather any personal information about you.
ANALYTICS COOKIES
Analytics cookies monitor how users reached the Site, and how they interact with and move around once on the Site. These cookies let us know what features on the Site are working the best and what features on the Site can be improved.
OUR COOKIES
Our cookies are “first-party cookies”, and can be either permanent or temporary. These are necessary cookies, without which the Site won't work properly or be able to provide certain features and functionalities. Some of these may be manually disabled in your browser, but may affect the functionality of the Site.
PERSONALIZATION COOKIES
Personalization cookies are used to recognize repeat visitors to the Site. We use these cookies to record your browsing history, the pages you have visited, and your settings and preferences each time you visit the Site.
SECURITY COOKIES
Security cookies help identify and prevent security risks. We use these cookies to authenticate users and protect user data from unauthorized parties.
SITE MANAGEMENT COOKIES
Site management cookies are used to maintain your identity or session on the Site so that you are not logged off unexpectedly, and any information you enter is retained from page to page. These cookies cannot be turned off individually, but you can disable all cookies in your browser.
THIRD-PARTY COOKIES
Third-party cookies may be place on your computer when you visit the Site by companies that run certain services we offer. These cookies allow the third parties to gather and track certain information about you. These cookies can be manually disabled in your browser.
CONTROL OF COOKIES
Most browsers are set to accept cookies by default. However, you can remove or reject cookies in your browser’s settings. Please be aware that such action could affect the availability and functionality of the Site.
For more information on how to control cookies, check your browser or device’s settings for how you can control or reject cookies, or visit the following links
Apple Safari
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Microsoft Internet Explorer
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Android (Chrome)
Blackberry
Iphone or Ipad (Chrome)
Iphone or Ipad (Safari)
In addition, you may opt-out of some third-party cookies through the Network Advertising Initiative’s Opt-Out Tool.
OTHER TRACKING TECHNOLOGIES
In addition to cookies, we may use web beacons, pixel tags, and other tracking technologies on the Site to help customize the Site and improve your experience. A “web beacon” or “pixel tag” is tiny object or image embedded in a web page or email. They are used to track the number of users who have visited particular pages and viewed emails, and acquire other statistical data. They collect only a limited set of data, such as a cookie number, time and date of page or email view, and a description of the page or email on which they reside. Web beacons and pixel tags cannot be declined. However, you can limit their use by controlling the cookies that interact with them.
PRIVACY POLICY
For more information about how we use information collected by cookies and other tracking technologies, please refer to our Privacy Policy [CLICK HERE] /posted on the Site. This Cookie Policy is part of and is incorporated into our Privacy Policy. By using the Site, you agree to be bound by this Cookie Policy and our Privacy Policy.
CONTACT US
If you have questions or comments about this Cookie Policy, please contact us at:
yf@miceair.com
Terms of Service and Privacy Policy
TERM & CONDITION FOR EVENTS
At MICEair we take your privacy seriously, and want you to understand clearly how we will use the personal data you supply when registering to attend this meeting, which represents the establishment of a contract between you and MICEair. We have one set of conditions for “ordinary” personal data (name, contact details, job title, etc) and a different approach to “sensitive” personal data (eg personal photograph; dietary requirements; disabilities).
Conditions for “ordinary” personal data
By registering, you agree to share the “ordinary” personal data you provide with the other delegates who will attend the meeting, to enable effective networking and business exchanges to take place, including on the official MICEair applications. Personal data on all delegates will be retained on the registration system/App for 3 months after the event date, for the purpose of enabling delegates to easily contact one another after the event is over; other parties who did not attend the meeting will not be able to access personal data from that
meeting.
I agree that MICEair may process my data in their event registration system, and may communicate with me via email, post or other methods with important messages relating to this meeting.
I agree that MICEair may add my personal data to their main CRM system, where they maintain records of the MICEair-related activities of employees of member companies, of international associations, and of companies and organisations that have expressed an interest in event membership or event’s services. The privacy policy relating to MICEair’s CRM system will then apply.
A listing of all registered delegates’ names, company and country, without any contact details, will be visible to all the event is being promoted, in the password-protected “MICEair” portal. This is for the purpose of encouraging other attendees to register for the event. The listing will be deleted immediately after the event takes place. If needed, the listing will be also shared with the LHC.
I agree that MICEair may share my details (name, company and country) in a listing in the password-protected “MICEair” portal and with the LHC
Special opt-in conditions for sensitive personal data
Some personal data is regarded as particularly sensitive, and MICEair will always handle this type of data with an appropriate level of care.
Photographs
Delegates have the option to share a photograph of themselves, or may opt to not provide this. If shared, the photo(s) will remain on the official MICEair App for 1 year.
Photography and video material
Pictures and videos taken at MICEair Events (including attendees activities at tradeshows) could be reproduced in educational, news or promotional material, whether in print, electronic or other media, including social media and the websites.
MICEair reserves the right to crop, splice, treat and edit any imagery or photographs taken at events. The Participant waives the right to inspect or approve the finished product, including written or electronic copy. Additionally, all rights to royalties or other compensation arising or related to use of the name, photograph or biography are waived by the Participant, Participant’s agents or employees. All photographs and video materials taken at events become the property of event. MICEair related material may not be photographed, drawn, copied or reproduced without MICEair’s written permission.
Naturally, Participants always have the right for their picture to be removed. Should you wish to have your picture or video removed, please contact us at
yf@miceair.com and we will take action accordingly.
